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Admissions, Registration and Records

Transcripts FAQ

  1. How can I order my official transcript?
  2. How long will it take to get my official transcript?
  3. What is the cost to order an official transcript?
  4. When will my grades for the current semester appear on my transcript?
  5. When will my degree be posted to my transcript?
  6. How can I get an unofficial transcript?
  7. I need my transcript immediately, but I live too far away to come to the campus. Can I have my transcript sent by overnight mail?
  8. Can I request a transcript over the phone or by email?
  9. I have to work late. Can my family member pick up my transcript?
  10. I need a transcript with my grade before the semester ends. Can I do this?
  11. I attended Aims Community College in 1970; will you still have my records?

How can I order my official transcript?

The best way to order your transcript is online through your myAims account (you will need your username and password, but if you’ve forgotten either, you can still log in through the Username/Password Help link). Students may also request a transcript in person, by U.S. Postal Mail or by fax, but all requests must be signed by the student.

When sending request by postal mail or fax, include the following information (a printable Transcript Request form is available):

How long will it take to get my official transcript?

We attempt to send out transcripts within 24 business hours of receipt of request during non-peak times. During peak registration, it may take us longer.

What is the cost to order an official transcript?

At this time, Aims does not charge for transcripts.

When will my grades for the current semester appear on my transcript?

Each instructor is responsible for entering their students' grades into our system. Many instructors enter grades a day or two after their class ends; however, instructors have the option of waiting until the end of the semester to enter grades. The deadline for entering grades each semester is typically the Wednesday after finals week.

When will my degree be posted to my transcript?

The Graduation Department checks each student's graduation eligibility at the end of the semester. Degrees for eligible students will be posted on the following dates:

How can I get an unofficial transcript?

Unofficial transcripts can be ordered at the Admissions Counter at each campus. There is no charge; however a photo ID is required. Students may also view and print their transcript from myAims if they have a user name and password. Students who have forgotten their myAims user name and password can click on the Username/Password Help link beneath the login area for assistance. The Help Desk is available to assist with user name and password information during regular business hours at (970) 339-6380.

I need my transcript immediately but I live too far away to come to the campus. Can I have my transcript sent by overnight mail?

Yes, please call (970) 339-6482 for further information. Call by noon if you need your transcript sent on the same day.

Can I request a transcript over the phone or by email?

No. The Family Education Rights and Privacy Act (FERPA) requires that a signature must be obtained in order to release a student’s transcript.

I have to work late. Can my family member pick up my transcript?

Students must order their own transcripts, but can issue a written request allowing another person to pick it up. Said person must present Admissions, Registration and Records staff with a photo ID.

I need a transcript with my grade before the semester ends. Can I do this?

Grades are available on the transcript the day after an instrucor posts them. You will need to speak with your instructors to determine if it is appropriate for you to receive an early grade and ask them to post your grade at least one day before your transcript needs to be sent or picked up. If you have not finished your course or made arrangements to finish early, you may not be eligible for an early grade.  

I attended Aims in 1970; will you still have my records?

Aims has retained student records since it began in 1967. All students should be able to receive their official transcripts.